User Guides

User guides

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Complete everyday Customer Portal tasks as a member, approver, client reviewer, or organization administrator.

Start with your first portal workflow for a walkthrough from client setup to invoicing. These guides cover individual tasks for your team and clients.

Choose your role

Portal member

Sign in, accept an invitation, switch organizations, and manage your account.

Authenticated portal user

Read role-aware dashboard cards and continue work in the active organization.

Client portal user

Access shared time, review assigned submissions, and view issued invoices.

Time registrant

Record a week manually or with a timer, then submit it for review.

Approver or client reviewer

Review submitted time, request changes, and configure reviewer access.

Organization administrator

Configure clients, activities, projects, rates, approvals, and invoice defaults.

Reporting administrator

Filter recorded time, interpret totals, and export operational data.

Invoice administrator

Create invoices from approved time, deliver them, and track payment.

System administrator

Manage installation-wide users, organizations, sessions, and feature access.

How permissions affect the interface

Customer Portal combines an active organization with the user’s role and feature-specific capabilities. A route may exist without appearing in a person’s menu when that person has no relevant work or permission.

  • Organization owners and administrators configure the workspace and receive every timesheets action.
  • Members can read, create, update, and submit time when time registration is enabled for them.
  • Internal approvers see weeks assigned to them.
  • Client reviewers see only supplier workspaces and submitted time for which they have access.
  • System administrators receive the platform’s standard administrative bypass.

System administration is installation-wide and especially sensitive. Use Administer the portal for those workflows rather than treating an organization administrator as a system administrator.

If a guide mentions a control you cannot see, first confirm the active organization, your organization role, and the relevant workspace capability.

Example extension

If your portal includes the optional Service Requests module, see use the Service Requests example. Developers can study its implementation alongside the module creation guide.